Features
REMOTE FILE MANAGEMENT. Easy Online DMS™ offers a number of nifty tools for remote file and folder management. The tools are accessible in your browser, without any special downloads or plugins, and are all optimized for speed over the Internet.
The file management features of Easy Online DMS™ allow users to:
- Browse folders in different list views, with larger or smaller icons
- Upload/download files
- Create new folders and files
- Rename objects
- Move and copy files and folders, using the clipboard
- Delete objects (permanently, or to a Trash bin)
- Edit text files without downloading them
- Search inside folders
ALLOCATE DIFFERENT HOME FOLDERS TO PEOPLE. The administrator can utilize Easy Online DMS™ to assign Home folders on the Web server to separate users, which only let each user sees the contents of his own Home folder.
SHARE FILES ONLINE. Users have the option to select folders from their Home directory to share with other users. They can also turn the sharing feature off, if they so choose too.
MULTIPLE VIEWS. Users can switch between different list views. Choose between large icons, a list with thumbnails, to see the contents of your picture files, or a detailed list with smaller icons.
TRAFFIC AND DISK SPACE QUOTAS. The administrator can assign quotas for storage and monthly traffic for each individual account. This way, you don't have to worry about exceeding these server resources anymore. Once the traffic quota is exceeded, the user can still view folders and organize files online, but he won't be able to upload and download files until the quota is reset.
USER ADMINISTRATION. Users are managed not in your system, but directly in Easy Online DMS™, keeping your file accounts separate from other server resources. The administrator can also modify the access options of a certain user. For instance, the administrator can choose whether a certain user is allowed to upload files, if it can share files, or if it can make changes to files/folders.
USER GROUPS. To simplify user maintenance, you can set user options like Home folder, quotas and permissions, and then apply it to multiple users. This way, you can make a change to many users in just one click. Also, you can set exceptions for each individual user in a certain group.
ACTIVITY REPORTING. Logs that record each operation, for each use are accessible to the administrator. This way, you can determine at what time did an employee deliver a certain document. Logs also contain information about unsuccessful operations, such as "failed to move file 'x' to Trash", helping you troubleshoot issues. Alt the same time, the administrator can be notified on e-mail when someone uploads or downloads something.
TRASH BIN. Protect your users from inflicting harm upon their own files. The web-based Trash bin can restore deleted files and folders to the exact location from which they were deleted, so your people can rescue their work if they change their mind (or if they made a mistake). This option can save the company from a life and death situation (if you manage files with FTP you know that, when you delete something, it's gone forever).
FILE/FOLDER COMMENTS. Easy Online DMS™ lets you annotate files and folders, without altering their contents. Use this feature to make notes to yourself, to leave messages for others or to carry an online discussion over a certain file or folder. For instance, you can share a folder with a number of people, and they can attach their comments to the files your shared.
ZIP AND UNZIP. Easy Online DMS™ lets you add to zip multiple files and folders. This way, you can make quick backups, or you can download many files and folders at once. You can view a list with the contents of a zip file without extracting it (which saves you some bandwidth and time). Use the built-in zip tool to upload the contents of entire folders to the Web: create a zip file with the contents of your folder, upload it with Easy Online DMS™, then unzip it online. Working with ZIP files lets you preserve the directory structure of downloaded and uploaded folders (so if you organize your files online, you can keep your structure offline).
SEND FILES BY E-MAIL. You can send files to someone right from your Web server. For example, you can make a zip file with your work and e-mail it to a colleague without downloading it and without using any e-mail client software.